Ofertas de empleo de Jefe/a de Oficina en Marbella

• Nivel de experiencia---
• Tipo de contratoA tiempo completo
• Publicada29 ene.

Cloud Coumputing IoT Office Excel Machine Learning Outlook PowerPoint Word

NexGen Cloud is a rapidly growing IaaS company focused on providing innovative cloud solutions and infrastructure services. Our GPU cloud infrastructure solutions accelerate development in industries such as Artificial Intelligence & Machine Learning, VFX & Rendering, Data Science & IoT, and Computer Aided Engineering & MDO.

We are dedicated to helping our clients navigate the complexities of the digital world and achieve success through cutting-edge, scalable, secure and affordable solutions.

At the company's heart stands a group of very talented, experienced, and motivated individuals who want to make a positive change and a lasting impact on the tech world.

Position Summary

In this diverse and pivotal role, you will ensure the smooth running of our office, provide dedicated support to our leadership team, and coordinate travel and events.

If you're excited about working in a fast-paced, innovative environment with a team of talented professionals who are shaping the future of cloud computing, we’d love to hear from you!

Responsibilities

Office Manager

• Maintain efficient office operations by managing supplies, weekly food orders, and bi-weekly team lunches.
• Oversee health and safety standards, and general upkeep to ensure a productive work environment.
• Coordinate with the maintenance, and facilities teams.
• Manage courier bookings and tracking.
• Plan and execute team events, including summer/Christmas parties, offsite conferences, and workshops.
  
  

• Manage calendars, inboxes, and meeting preparations, including creating agendas.
• Maintain documents, files, and reports.
• Assist with internal communications such as Townhalls and newsletters.
• Take minutes, track action points, and ensure timely follow-ups.
• Support the Chief of Staff and CTO with ad hoc tasks, research, meetings and travel.
• Organize car rentals and leases and oversee courier bookings.
• Collaborate with various departments on operational and people-related tasks as required.
  
  

• Arrange travel logistics, including flights, trains, transfers, and accommodations.
• Manage visa/ESTA applications and track approvals.
• Oversee travel budgets, expense management, and worldwide travel insurance.
• Implement and manage the company’s travel platform and liaise with local hotels to secure corporate rates.
• Prepare travel itineraries, event guides, and coordinate guest/client travel.
• Support event planning, including research, budget tracking, and on-site coordination.
  
  

• Solid and proven experience in a similar role
• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Native level of English is a must and fluent level of Spanish (nice to have).
• Exceptional organizational, analytical and time-management skills.
• Experience in fast-paced, dynamic environments with the confidence to handle change effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and prioritize tasks.
• High level of attention to detail and accuracy.
• Proven ability to handle confidential information with discretion.
  
  

• Competitive salary
• Opportunity to work with a diverse team of talented professionals who are passionate about technology and innovation.
• A collaborative and supportive work environment that encourages professional growth and development.
• Exposure to cutting-edge technologies and the opportunity to make a significant impact on the future of cloud computing.
• This position requires working from our Marbella office five days a week.

• Nivel de experiencia---
• Tipo de contratoA tiempo completo
• Publicada28 ene.

Cloud Coumputing Office

Office Manager / Personal Assistant and Travel & Events Coordinator (Marbella)

Are you a highly organised and adaptable professional looking to take on a key role in an innovative, forward-thinking company?

We are working with a rapidly growing organisation at the forefront of cloud computing and sustainable technology, seeking an experienced Office Manager / Personal Assistant and Travel & Events Coordinator to join their Marbella office.

This dynamic role offers the opportunity to support senior leadership, manage office operations, and coordinate travel and events for a fast-paced, globally connected business.

MUST SPEAK FLUENT / BUSINESS ENGLISH AND SPANISH

What’s in it for you?

• A competitive salary of €35,000–€40,000, based on experience.
• Join a company at the cutting edge of cloud computing and green technology.
• Work in a collaborative, high-energy environment in Marbella, contributing to a team dedicated to creating scalable, sustainable solutions.
• A varied, hands-on role offering significant impact and career development opportunities.

About the Company

The organisation is a leader in next-generation technology, specialising in sustainable cloud solutions that empower businesses to scale efficiently. With an innovative, client-first approach, they are redefining the future of cloud computing by combining exceptional infrastructure with an unwavering commitment to reducing environmental impact. Their mission-driven culture values creativity, collaboration, and excellence, and they are expanding globally to meet increasing demand.

Your Role

Office Manager

• Ensure smooth daily office operations, including ordering supplies, organising weekly food deliveries, and arranging bi-weekly team lunches.
• Maintain a productive, well-organised workspace by overseeing health and safety compliance and coordinating with facilities teams.
• Manage courier bookings and tracking, ensuring efficient delivery processes.
• Plan and execute team events such as Christmas and summer parties, offsite workshops, and team-building activities.

Personal Assistant to Chief of Staff & CTO

• Manage senior leaders’ calendars, inboxes, and prepare detailed meeting agendas.
• Assist with maintaining essential documents, files, and reports.
• Support internal communications, including creating content for newsletters and Townhalls.
• Take minutes during meetings, track actionable points, and ensure timely follow-ups.
• Coordinate car rentals, leases, and ad hoc operational tasks as needed.
• Collaborate with teams across the business to deliver operational and people-focused projects.

Travel & Events Coordinator

• Arrange and oversee travel logistics, including flights, accommodation, and transfers for team members and clients.
• Handle visa/ESTA applications, maintaining a tracking system for approvals.
• Manage travel budgets, process expenses, and ensure all team members are covered by worldwide travel insurance.
• Oversee the company’s travel booking platform, negotiating corporate rates with local hotels.
• Prepare detailed travel itineraries and coordinate guest/client travel.
• Play a key role in organising company events, including budget planning, research, and on-site coordination.

What We’re Looking For

• Proven experience in office management, personal assistance, and/or travel/event coordination.
• Exceptional organisational skills and the ability to manage multiple tasks in a fast-paced environment.
• Strong written and verbal communication skills, with a collaborative, team-oriented mindset.
• A proactive, solutions-driven individual who thrives on challenges and pays attention to detail.
• Experience with travel booking systems or event management tools is an advantage.