Office Manager / Personal Assistant and Travel & Events Coordinator (Marbella)

Are you a highly organised and adaptable professional looking to take on a key role in an innovative, forward-thinking company?

We are working with a rapidly growing organisation at the forefront of cloud computing and sustainable technology, seeking an experienced Office Manager / Personal Assistant and Travel & Events Coordinator to join their Marbella office.

This dynamic role offers the opportunity to support senior leadership, manage office operations, and coordinate travel and events for a fast-paced, globally connected business.

MUST SPEAK FLUENT / BUSINESS ENGLISH AND SPANISH

What’s in it for you?

• A competitive salary of €35,000–€40,000, based on experience.
• Join a company at the cutting edge of cloud computing and green technology.
• Work in a collaborative, high-energy environment in Marbella, contributing to a team dedicated to creating scalable, sustainable solutions.
• A varied, hands-on role offering significant impact and career development opportunities.

About the Company

The organisation is a leader in next-generation technology, specialising in sustainable cloud solutions that empower businesses to scale efficiently. With an innovative, client-first approach, they are redefining the future of cloud computing by combining exceptional infrastructure with an unwavering commitment to reducing environmental impact. Their mission-driven culture values creativity, collaboration, and excellence, and they are expanding globally to meet increasing demand.

Your Role

Office Manager

• Ensure smooth daily office operations, including ordering supplies, organising weekly food deliveries, and arranging bi-weekly team lunches.
• Maintain a productive, well-organised workspace by overseeing health and safety compliance and coordinating with facilities teams.
• Manage courier bookings and tracking, ensuring efficient delivery processes.
• Plan and execute team events such as Christmas and summer parties, offsite workshops, and team-building activities.

Personal Assistant to Chief of Staff & CTO

• Manage senior leaders’ calendars, inboxes, and prepare detailed meeting agendas.
• Assist with maintaining essential documents, files, and reports.
• Support internal communications, including creating content for newsletters and Townhalls.
• Take minutes during meetings, track actionable points, and ensure timely follow-ups.
• Coordinate car rentals, leases, and ad hoc operational tasks as needed.
• Collaborate with teams across the business to deliver operational and people-focused projects.

Travel & Events Coordinator

• Arrange and oversee travel logistics, including flights, accommodation, and transfers for team members and clients.
• Handle visa/ESTA applications, maintaining a tracking system for approvals.
• Manage travel budgets, process expenses, and ensure all team members are covered by worldwide travel insurance.
• Oversee the company’s travel booking platform, negotiating corporate rates with local hotels.
• Prepare detailed travel itineraries and coordinate guest/client travel.
• Play a key role in organising company events, including budget planning, research, and on-site coordination.

What We’re Looking For

• Proven experience in office management, personal assistance, and/or travel/event coordination.
• Exceptional organisational skills and the ability to manage multiple tasks in a fast-paced environment.
• Strong written and verbal communication skills, with a collaborative, team-oriented mindset.
• A proactive, solutions-driven individual who thrives on challenges and pays attention to detail.
• Experience with travel booking systems or event management tools is an advantage.