Job Title: Office Assistant

Location: Onsite. Valencia, Spain

We are Datamaran, a fast-paced, energetic, and high-growth technology company.

Datamaran is the only software analytics platform in the world that identifies and monitors external risks, including ESG. Trusted by blue-chip companies and top-tier partners, it brings a data-driven business process for external risk and materiality analysis. In-house - at any time. At Datamaran our mission is to positively impact the world by helping corporations to have a robust sustainability strategy with our SaaS platform. The software helps our clients make the world a better place with ESG strategy decision-making! Now, we need you to help to accelerate this transformation.

We recognize that people of different backgrounds widen our perspective, so we're committed to diversity, equality, and inclusion in everything we do. Datamaran is proud to be an equal-opportunity employer. As such, all applications received will be considered without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age.

Our eclectic team of talented individuals represents over 25 nationalities, with 50% of our leaders being female. Datamaran is a fully digital and distributed company with over 100 staff members working across the globe. It has offices in London, Valencia, New York, and now Leeuwarden in the Netherlands.

Such a mix makes Datamaran a unique, collaborative, and ambitious workplace.

Position Summary

The Office Assistant's role is to ensure our office's smooth day-to-day operations. This position requires a detail-oriented, organized individual with excellent communication skills and strong multitasking ability. The ideal candidate will be a self-starter, eager to learn, and capable of handling various administrative tasks with precision and professionalism.

The key responsibilities include:

• Perform various clerical duties such as handling and shipping correspondence, managing all incoming calls, delivering and receiving packages, and other communications
• Liaise with external services (rental, phone, coffee provider, cleaning service, real estate, security, and record-keeping provider) on a monthly basis to ensure that our invoices match the services delivered
• Assist the Finance department with invoices every month.
• Resolve office-related malfunctions and respond to requests or issues such as water leaks, electrical failures, broken chairs, and other similar problems
• Maintain equipment by completing preventive maintenance, troubleshooting failures, and calling for repairs
• Monitor the level of office equipment and stationery supplies and handle shortages
• Ensure office efficiency by maintaining all common areas, including meeting rooms and cabin booths
• Support the Office Manager with company events, including collecting breakfast and birthday cakes, teambuilding, and organizing monthly team lunches
• Ensure the kitchen area is continuously furnished and stocked
• Support the Office Manager in any other facilities-related matters, including refurbishment of existing space and/or relocation
• 5 days per week, 5 hours per week, from 9:00 to 14:00. In-person role.
  
  
  

Requirements

• Proven experience as an office assistant, office administrator, or in another relevant administrative role
• Knowledge of office management systems and procedures
• Working knowledge of office equipment
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask
• English Proficiency: B2 level.
  
  
  

Benefits

• A salary above Spain-average for this position
• 11€ per day meal allowance + food and snacks at the office (and paellas!)
• Private health
• Private pension (company doubles your savings)
• Access to Urban Sports
• International environment (over 25 nationalities), with 50% of our leaders being women and almost 50% of our tech team too
• Working in a climate-tech company, helping corporations to identify ESG risks