Ofertas de empleo de Jefe/a de Oficina en Madrid

• Nivel de experiencia---
• Tipo de contratoA tiempo completo
• Publicada29 mar.

Office Excel Outlook PowerPoint Word

Department: Core - Business Infrastructure & Operations

Location: Madrid, Spain

Description

Aurora has an exciting opportunity to join our fast paced, growing company as the Office Manager based in Madrid. In this role, you will be responsible for overseeing the smooth and efficient running of the office and its administrative staff, providing strong and reliable support to company operations, and delivering operational excellence.

The role formally reports to the Senior Business Infrastructure and Operations Manager, EMEA and sits within the wider Core department which comprises the Business Infrastructure and Operations, People & Culture, Finance, and Legal teams.

The ideal candidate will have a high level of confidence to co-ordinate all aspects of the office, providing high quality administrative and organisational support. You will have excellent interpersonal and communication skills and be confident dealing with individuals at all levels with sensitivity, tact, and diplomacy. You will be able to remain calm under pressure, work to tight deadlines, and demonstrate a pro-active approach to planning, delegating and prioritising work.

To be successful in this role, you must be able to think bigger picture but at the same time you are not afraid to roll your sleeves up and get involved in the day-to-day operational work. In addition, you will need to be organised, efficient and have great attention to detail.

Key Responsibilities

• Oversee and maintain office efficiency by maintaining appearance and uninterrupted function of common areas and office equipment, coordinating all facilities requirements, including responsibility for health and safety and physical security measures


• Line management responsibilities of our Business Infrastructure & Operations Assistant


• Manage all aspects of the office's space/infrastructure planning (including but not limited to office moves and changes to desk/workstation layout) providing solutions as needed


• Manage and report on budget for local office activities and purchasing


• Identify and fulfil office supply needs, cultivating, and managing supplier relationships


• Coordinate all operational needs of the office, working with departments like People & Culture, Finance, and IT for support and guidance


• Represent Core in the local office, handling queries and referring them to appropriate Core departments for specialist resolution


• Assist with key processes in collaboration with Core and other departments, such as salary checks for payroll, onboarding new employees, and managing event logistics


• Define, understand and educate the team on correct practices for operational tasks and processes, working with the BIO Manager or central teams where appropriate (e.g., expense policy, booking travel, meeting room use)


• Provide direct administrative support as needed, including scheduling appointments, meetings, booking travel, printing, mail handling, and shipping packages

What we are looking for

Required attributes:

• Previous experience in an international company in an operational role, ideally in a professional services industry


• Relevant experience across multiple operational disciplines, ideally in project management, finance, consulting, start-ups, or other relevant industry track.


• Attention to detail, excellent coordination, time management and organisational skills.


• The ability to draft correspondence and to produce well-presented reports, guidance, and instructions.


• Strong team player with excellent interpersonal skills and the ability to build effective relationships at all levels.


• Adept at managing a varied workload with the ability to multi-task and re-prioritise in a fast-paced and demanding environment.


• Ability to use initiative, forward think and work under pressure, with a willingness to proactively take on new tasks.


• Advanced Microsoft Office skills, particularly Outlook (diary management), MS PowerPoint, Excel & Word.


• Written and spoken fluency in Spanish (C2 level)


• Proficiency in English (C1 level)

Desirable attributes:

• Experience with spreadsheets, database management, or financial reporting


• Knowledge of local employment law and practices

What we offer

Some of the benefits we include are:

• Health & Dental Insurance


• Pluxee Restaurant Card


• Employee Assistance Programme (EAP)


• Flexible Retribution


• Parental Leave

At Aurora, we will consider all requests for flexible working. For most roles, the following types of flexibility are usually possible: a hybrid model of remote and in-office working and flexible start and finish times. Please talk to us during the interview about the flexibility we could offer, and we will be happy to explore the best available option for you.

The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy, and maternity.

To apply, please submit your Résumé / CV, a personal summary, your salary expectations and please inform us of your notice period.

• Nivel de experiencia---
• Tipo de contratoA tiempo completo
• Publicada28 mar.

¿Tienes experiencia en ventas telefónica? ¿Has liderado equipos y te gustan los retos? Estamos buscando un responsable comercial para dirigir las oficinas de Madrid!

Una conocida bondega de vinos y cavas, busca incorporar un/a responsable de oficina, para su oficina de Madrid.

Funciones:

- Supervisión de las ofertas. Seguimiento/autorización albaranes.

- Soporte al equipo comercial.

- Responsable del equipo comercial en oficinas.

- Selección personal para posibles incorporaciones o cubrir posibles bajas en su departamento.

- Análisis de KPI y detección de posibles mejoras de productividad y eficiencia.

- Reporte semanal a gerencia sobre el estado de las ventas.

Es importante tener experiencia liderando equipos y tomando decisiones.

• Nivel de experiencia---
• Tipo de contratoA tiempo completo
• Publicada28 mar.

Office Excel PowerPoint Word

Our client is a European private equity firm focusing on mid-market transactions, providing solutions and businesses with industrial expertise and operating focus to accelerate growth and enhance value creation.

We are looking for a skilled and proactive Team Assistant (80%) & Office Manager/Co-ordinator (20%) to join their client’s Madrid office.

The role will provide comprehensive administrative support to senior-level managers and junior investment professionals, while also overseeing the efficient day-to-day operations of the office.

The responsibilities of this position include, but are not limited to:

• Managing calendars and scheduling for investment professionals.
• Organizing and preparing for meetings, including collecting documents and arranging refreshments.
• Coordinating travel arrangements (flights, accommodations, transportation, etc.).
• Preparing and managing travel and entertainment expense reports.
• Overseeing health insurance policies and claims for senior management.
• Handling phone calls, taking messages, and ensuring efficient communication.
• Managing office operations, including supplies, vendor coordination, contract administration, and insurance.
• Collecting and analyzing data to support operational and administrative needs.
• Drafting, reviewing, and sending communications on behalf of the team.
• Maintaining accurate records and documentation for investment professionals.
• Collaborating daily with Global Office Manager and team of assistants in other UK and European offices (e.g., London, Milan, Luxembourg) and providing cross-office support as needed.

Skills and Qualifications:

• Excellent written and verbal communication skills in both English and Spanish (other European languages are an advantage).
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal skills and the ability to work independently as well as part of a local and remote team.
• Attention to detail and the ability to multitask effectively.
• A proactive and adaptable mindset, with a willingness to learn new systems and processes.
• Prior experience in a similar administrative role is preferred.

If you are an organized and detail-oriented professional looking for a dynamic and collaborative work environment, this opportunity with our client may be the perfect fit for you.

• Nivel de experiencia---
• Tipo de contratoA tiempo completo
• Publicada25 mar.

• Compañía tecnológica especializada en desarrollo de proyectos de IA.
• Perfil Hunter dirigido a grandes cuentas del sector privado.

¿Dónde vas a trabajar?

Compañía tecnológica especializada en desarrollo de proyectos de inteligencia artificial (IA).

Descripción

• Persona de confianza absoluta para liderar la expansión de la compañía en zona centro y sur.
• Establecer y desarrollar la nueva oficina de Madrid como centro estratégico.
• Gestionar un equipo comercial inicial de dos personas, con potencial de crecimiento.
• Desarrollar una potente red de partners estratégicos (integradores, consultora digital,…)
• Gestionar y desarrollar cuentas clave en el territorio asignado (medianas y grandes). Prioridad sector privado.
• Representar y posicionar los valores e intereses de la compañía en las zonas designadas.

¿A quién buscamos (H/M/D)?

• Formación superior en áreas relacionadas con tecnología, empresa o similar (discurso tecnológico, transmitir enfoques de IA). Entienda el negocio no sólo la tecnología (secundario).
• Experiencia mínima de 8-10 años en posiciones comerciales en el sector tecnológico.
• Perfil hunter.
• Experiencia en establecer relaciones sólidas con clientes y socios clave.
• Conocimientos sólidos en gestión de equipos comerciales.
• Experiencia previa en desarrollo de negocio en Madrid (zona centro) y zona sur.
• Sólida red de contactos en las áreas de tecnología del mercado.
• Capacidad de autonomía con responsabilidad sobre resultados.
• Alto nivel de compromiso con los objetivos de la compañía.
• Fuertes habilidades de comunicación y liderazgo.
• Indispensable persona con iniciativa, empuje y perfil emprendedor.
• Capacidad para desarrollar y ejecutar estrategias de ventas efectivas.
• Experiencia en la coordinación con otros departamentos para garantizar la eficiencia operativa.
• Imprescindible: Nivel fluido de ingles.

¿Cuáles son tus beneficios?

Oportunidades de carrera y desarrollo profesional en compañía en crecimiento.

Atractivo paquete salarial: 60.000 - 70.000€ b/a salario fijo + 60.000 - 70.000€ de variable.

• Nivel de experiencia---
• Tipo de contratoA tiempo completo
• Publicada10 mar.

Office

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Assistant Madrid Office

The Role

Position: Office Manager

Department: Group Services

Location: Madrid

About Apex

Apex Group Ltd., established in Bermuda in 2003, is a global financial services provider. With over 80 offices in 38 countries worldwide and more than 10,000 employees, Apex Group delivers an expansive range of services to asset managers, financial institutions, private clients and family offices. The Group has continually improved and evolved its capabilities to offer a single-source solution through establishing the broadest range of services in the industry; including fund services, digital onboarding and bank accounts, depositary, custody, super ManCo services, corporate services including HR and Payroll and a pioneering ESG Ratings and Advisory solution. Apex Group’s purpose is to be more than just a financial services provider and is committed to driving positive change to address three core areas; the Environment and Climate Change, Women’s Empowerment and Economic Independence, Education and Social Mobility.

Life at Apex isn't just about the work you do, it's about embracing the culture and loving what you do. Every employee plays a part in making Apex who we are today and the more that we grow, the more important that becomes. Whatever your career path or specialism Apex ensures it rewards loyal and dedicated employees. The international nature of our business and global network of offices means that there are opportunities to broaden your life experiences and take both short-term or permanent relocation options.

Job Specification

• As your main focus you will be assisting the Country Head and other Directors at the Madrid office in all administrative matters that may be required.
• Involvement in other aspects of the office and giving support to all the departments of the office.
• Assisting with Account Receivable collections, contacting clients to collect outstanding invoices. Dealing with banks and group treasury department regarding cash collections and pending payments.
• Being the main contact at the Madrid office for group requests such as insurances, office issues, administrative reports, etc.
• Dealing with third parties such as notaries, registry, insurance companies, Universities, etc.
• Supporting HR in administrative tasks such as onboarding new employees, managing flexible retribution issues, dealing with Universities regarding internship offers, etc.

Skills Required

• Experience in Administration is required.
• Excellent work attitude, quick and willing learner and proficient team player;
• Ability to take initiative;
• Able to work in a team and autonomously;
• Able to set priorities, be flexible and highly accurate;
• Multitask and High quality Customer service.
• High level of English written and spoken.
• Ability to work under pressure and to prioritise tasks accordingly;
• Ability to take initiative;
• Strong work ethic, a proactive approach and can-do mindset.
  
  

What you will get in return:

• Willingness to learn and get relevant experience in a multinational environment.
• A genuinely unique opportunity to be part of an expanding large global business.
• To grow professionally together with a young and dynamic workforce.
• Be part of an experienced and growing team and be part of a world-class centre of excellence.
  
  

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct souring model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.