Job Title: Office and Event Assistant

Location: Onsite. Valencia, Spain

We are Datamaran, a fast-paced, energetic, and high-growth technology company.

Datamaran is the only software analytics platform in the world that identifies and monitors external risks, including ESG. Trusted by blue-chip companies and top-tier partners, it brings a data-driven business process for external risk and materiality analysis. In-house - at any time. At Datamaran our mission is to positively impact the world by helping corporations to have a robust sustainability strategy with our SaaS platform. The software helps our clients make the world a better place with ESG strategy decision-making! Now, we need you to help to accelerate this transformation.

We recognize that people of different backgrounds widen our perspective, so we’re committed to diversity, equality, and inclusion in everything we do. Datamaran is proud to be an equal-opportunity employer. As such, all applications received will be considered without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age.

Our eclectic team of talented individuals represents over 25 nationalities, with 50% of our leaders being female. Datamaran is a fully digital and distributed company with over 100 staff members working across the globe. It has offices in London, Valencia, New York, and now Leeuwarden in the Netherlands.

Such a mix makes Datamaran a unique, collaborative, and ambitious workplace.

Position Summary

We seek a dedicated and organised Office and Event Assistant to support our office's smooth day-to-day operations while contributing to the planning and execution of company events. This role requires a detail-oriented individual with excellent communication skills, a strong ability to multitask, and a proactive, problem-solving mindset. The ideal candidate will be eager to learn, adaptable, and capable of managing various administrative tasks with precision and professionalism. This position plays a key role in ensuring a positive workplace experience for employees and visitors alike.

Key Responsibilities

Office Operations:

• Perform clerical duties such as managing correspondence, handling incoming calls, and overseeing the delivery and receipt of packages
• Liaise with external service providers (e.g., rental, phone, coffee, cleaning, real estate, security, and record-keeping) to ensure accurate invoicing and service delivery
• Assist the Finance department with monthly invoices and expense tracking
• Address office-related issues, including water leaks, electrical failures, and furniture repairs
• Oversee the maintenance, safety, and functionality of the office and facility infrastructure
• Monitor office equipment and stationery supplies, replenishing as needed
• Ensure office efficiency by maintaining common areas, including meeting rooms, cabin booths, and the kitchen.
• Support the Workplace Manager with onboarding logistics, workspace setup and office orientation for new employees
• Foster positive relationships with employees and visitors by providing exceptional assistance
• Communicate office updates and event details clearly and effectively to all employees
• Assist the Workplace Experience Manager with facilities-related tasks, including space planning and overseeing prospective office moves and reconfiguration
• Maintain office equipment through preventive maintenance, troubleshooting issues, and coordinating repair
• Address and resolve employee concerns about office operations, facilities, or events
  
  

Event Planning

• Support the Workplace Experience Manager with company events, such as team-building activities, monthly team lunches, birthday celebrations, and breakfast arrangements
• Coordinate event logistics, including venue selection, catering, transportation, and accommodations
• Manage event timelines, stakeholder communication, and onsite event execution, troubleshooting issues as they arise
  
  

Requirements

• Proven experience as an office administrator in facilities coordination, event planning, or another relevant administrative role
• Excellent time management skills and the ability to prioritise work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to multitask
• Business-level proficiency in both English and Spanish
  
  

Benefits

• A salary above Spain-average for this position
• 11€ per day meal allowance + food and snacks at the office (and paellas!)
• Private health
• Private pension (company doubles your savings)
• Access to Urban Sports
• International environment (over 25 nationalities), with 50% of our leaders being women and almost 50% of our tech team too
• Working in a climate-tech company, helping corporations to identify ESG risks