Our client, a leading global Private Equity firm operating across three continents, is currently looking for an experienced Bilingual Executive Assistant to support various key players across differing global jurisdictions.

The remit for this role covers providing to individuals in deal teams as well as internal leaders. Responsibilities (not limited to) will include:

• Flawless management of various diaries (heavier skew towards investment professional), anticipating schedules, taking strategic priorities as well as personal preferences into account
• Reacting to last minute changes with appropriate urgency and tact. Working and scheduling across global time zones
• Planning and managing the Principal’s (Investment professional) company events (dinners, off-sites, client events, parties etc) and occasionally personal events/needs
• Delivery of complex multi-stop travel arrangements, including but not limited to: hotels, transfers, flight bookings, detailed itineraries, visas, etc.
• Act as key point of contact for portfolio companies and key stakeholders
• Minute, note taking and action tracking on behalf of the deal team
• Producing and proof-reading high-quality correspondence, documents, packs and presentations, when required
• Drafting, editing and proofing presentations as required
• Accurate data entry onto technology platforms as required
• Processing business expenses and providing full business administrative support for all
• Handling confidential and delicate information with integrity and discretion
• Working closely with team of Global Executive Assistants and core internal departments across differing jurisdictions
• Coordinating with other Executive Assistants for holiday cover

The chosen candidate must have a complete bilingual level of English/Spanish and will be a natural communicator. A relevant University degree, as well as proven experience supporting C-Suite or equivalent (ideally in a fund, global financial services or consulting) are also prerequisites. Working knowledge of standard Tech and applications (Microsoft 365, Zoom, Slack, etc.) required.

The ideal candidate will be extremely organised, meticulous and able to pre-empt needs. They will be well versed in adapting to different working styles/personalities whilst maintaining a trustworthy and diplomatic approach. A mature outlook as well as a keen sense of personal integrity is important for this position. This is a unique role with a blend of local and global support as well as contact with individuals across various business lines/activities.

Location - Madrid, Barrio Salamanca

Salary - Competitive + Bonus + Benefits

Timetable - Full time

Incorporation - Q4 2024

Hybrid work approach

Contract - Permanent (subject to trial period)