Ofertes d'ocupació de Cap d'Oficina a Madrid

• Nivell d'experiència---
• Tipus de contracteA temps parcial
• PublicadaNova

Fintech Office

Calling all innovators – find your future at Fiserv.

We’re Fiserv, a global leader in Fintech and payments, and we move money and information in a way that moves the world. We connect financial institutions, corporations, merchants, and consumers to one another millions of times a day – quickly, reliably, and securely. Any time you swipe your credit card, pay through a mobile app, or withdraw money from the bank, we’re involved. If you want to make an impact on a global scale, come make a difference at Fiserv.

We are seeking an Admin Support Specialist to play a crucial role in supporting our local team as we prepare for growth and maintain the dynamism of our office. This position will manage day-to-day client-related activities and general administrative functions, serving as the shared services focal point for the Iberia region.

What does a successful Office Manager do?

Client Support (60-70% of role):

• Collaborate with the Account and Sales teams to meet team objectives and goals.
• Coordinate and follow up on Control View (Audit and Compliance) activities.
• Manage project billing by raising manual billing requests in the system after project delivery.
• Oversee invoice management, including billing reviews and tracking.
• Maintain a Purchase Order tracker for clients and vendors.
• Track aged debt and escalate issues to Account Managers for timely resolution with clients.

General Administration (30-40% of role):

• Assist with office management and support, including reception, client meetings, communication (web and phone), local procurement budget control, and courier services.
• Liaise with shared services areas across Fiserv to implement and run standard administrative processes, ensuring alignment and synergy.
• Coordinate staff onboarding processes, including credentialing, equipment sourcing, and other initial requests.
• Develop new staff welcome plans and coordinate across various areas and reporting lines.
• Lead the local deployment of global administrative tools and policies, such as automated travel and expense management, and support during the transition period.
• Manage regular office procurement and vendor activities, including Regus.
• Assist with administrative tasks for the Spanish legal entity, including coordination with local banks and external partners
• Act as site leader and primary contact for JSOC and Facilities, including conducting regular audits and managing initiatives.

What you will need to have

• Excellent verbal and written communication (Spanish and English).
• Previous experience as Office Manager or Executive Assistant, preferably in the Financial Services sector.
• Previous experience using standard billing, HR, procurement and/or expense management tools (SAP, Workday, Ariba, Confluence or equivalent).
• Attention to the detail and ability to protect personal & confidential information.
• High-level understanding of administrative procedures: basic HR and IT management (onboarding support, equipment sourcing, ongoing support, etc.), sourcing, local site and vendor management.

What you should know about us:

Fiserv is a global leader in payments and financial technology with more than 40,000 associates proudly serving clients in more than 100 countries. As one of Fortune® magazine's "World's Most Admired Companies™" 9 of the last 10 years, one of Fast Company’s Most Innovative Companies, and a top scorer on Bloomberg’s Gender-Equality Index, we are committed to innovation and excellence.

Our commitment to Diversity and Inclusion:

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada14 de gen.

Office Excel

An Independent power producer (IPP) with presence in United States, Europe, and Latin America is currently looking for Office Manager / Receptionist in Madrid.

What will you help with?

• Ensure accurate handling and distribution of official documents and correspondence.
• Draft and manage correspondence in both English and Spanish.
• Oversee national and international courier services, including online burofax submissions.
• Gather, scan, and share signed documents.
• Set up rooms and materials for Board meetings.
• Book flights, accommodations, and transportation for Board members, and Executives in collaboration with a travel agency.
• Handle itineraries, manage last-minute changes, and address specific travel requirements.
• Arrange catering and logistics for meetings and corporate events.
• Serve as a point of contact for internal and external communications.
• Manage orders and payments using SAP, including reimbursements and expense tracking.

Requirements

• Bachelor’s degree or Vocational Training.
• Proven experience in office management and executive support in a fast-paced, dynamic environment.
• Exceptional proficiency in Microsoft Office, especially Excel.
• Advanced English and Spanish proficiency (written and spoken).
• Strong organizational skills with meticulous attention to detail and the ability to multitask.
• Excellent written and verbal communication skills, with professional drafting capabilities.
• Familiarity with renewable energy industry concepts and terminology is preferred.
• Ability to maintain confidentiality, exercise sound judgment, and work independently.

What do we offer?

• Stable employment based on a permanent contract
• Free snacks and well-equipped facilities
• Free Health insurance
• Language and technical training on demand
• Free Meal vouchers
• Flexible payment plan (transportation, child care)

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

• Nivell d'experiència---
• Tipus de contracteA temps parcial
• Publicada11 de gen.

Excel Office

GBSB Global Business School is looking for a part-time Receptionist & Office Manager in Madrid who will be the first point of contact for our campus, deal with the administrative support for our students, and coordinate front-desk activities, including carrying out office and facility management tasks.

This is a part-time job for a total of 20 hours per week from Monday to Friday from 8:30 to 12:30. The job is offered as “fijo-discontinuo” contract as the campus is closing for Christmas, Easter, and summer holidays. Excellent knowledge of English & Spanish is required for this job. Good opportunity for people looking to work in English-speaking international environment with attractive schedule and flexibility around major holidays. Start date> ASAP

Main responsibilities will include:

• Reception: attend visitors, phone calls, receive/send parcels, keep record of all the events on an excel
• Process and send international parcels, keep track of all shipments
• Students & lecturers documents: make students & lecturers lists, keep all documents updated, file them, prepare attendance sheets, register the students’ attendance on Classlife, file medical justifications
• Classrooms: keep them neat and tidy, put away the materials after a class, keep the whiteboards clean, turn on the computers when starting and off when the classes are over
• Manage all facility services providers, such as cleaning, printers, small repairs, collect and compare budgets when required
• Be responsible for managing and purchasing office supplies
• Collaborate with other campuses for purchases and suppliers when required
• Keep track of all expenses related to office management
• Ensure the facilities are in good state all the time, detecting problems on time and solving them promptly, keep track of breakdowns inside the facilities

An ideal candidate:

• Has working experience as a receptionist, client relations, or similar
• Is very dynamic, easy-going, and attentive to students’ needs
• Has excellent communication and customer relation skills, professionalism, punctuality and ability to resolve problems
• Has a high level of written and spoken English and Spanish – all students are English speaking and daily communication in English is required
• Has good communication skills
• Has good IT literacy (Microsoft + other systems), preferably previous experience with LMS/VLE platforms
• Is open to work in an international environment; Responsible and able to work autonomously and independently

What do we offer:

• Attractive part-time schedule from 8.30 to 12.30 and flexibility for Christmas and Summer
• Minimum interprofessional salary for 20 hours per week (660 euros/gross approx.)
• International team
• Campus in the center of Madrid

• Flexibilitat horàriaSi
• Nivell d'experiència---
• Tipus de contracteA temps parcial
• Publicada10 de gen.

Office

Quiénes somos

¿Eres de esas personas que siempre tienen todo bajo control, con una sonrisa y una solución lista para cada reto? ¿Te encanta organizar, ayudar a los demás y trabajar en un entorno dinámico? Si además te apasiona el mundo del bienestar y el cuidado personal, ¡este es el lugar perfecto para ti!

Nuestro cliente, una empresa reconocida en el sector de la nutrición y el bienestar, busca un/a Recepcionista / Office Manager que sea el alma del equipo y un pilar clave en la experiencia de sus clientes. Si eres una persona organizada, resolutiva y con ganas de aprender cada día, sigue leyendo porque esto te interesa.

Misión

Lo Que Harás (y Lo Disfrutarás)

• Serás el/la organizador/a estrella: gestionarás grupos de 30-40 clientes, organizarás citas, resolverás dudas y asegurarás que todo funcione como un reloj.
• Comunicarás como un/a pro: responderás preguntas a través de WhatsApp y correo electrónico, rebatirás objeciones con empatía y harás que cada cliente se sienta especial.
• Aprenderás algo nuevo cada día: recibirás formación constante de las fundadoras para convertirte en un/a experto/a en el sector.
• Te involucrarás en el bienestar: ejecutarás pruebas a clientes y apoyarás en procesos que ayudan a los clientes a sentirse mejor por dentro y por fuera.
• Serás el/la maestro/a de los detalles: asegurando que cada pequeño aspecto esté perfectamente organizado.
  
  

• Autosuficiencia nivel experto/a: alguien que no necesite instrucciones cada minuto y que tome la iniciativa.
• Capacidad para gestionar varios temas a la vez sin perder la sonrisa.
• Experiencia previa en atención al cliente, recepción o administración.
• Habilidad para conectar con las personas, incluso en temas delicados.
• Una mente ágil y lista para aprender cosas nuevas (¡la formación será tu mejor aliada!).
  
  

• Formación continua y crecimiento garantizado: aprenderás de las fundadoras y te convertirás en un/a referente en tu rol.
• Horario flexible de 30 horas a la semana: porque tu tiempo también importa.
• Un ambiente de trabajo dinámico e innovador, donde cada día trae nuevos retos y oportunidades.
• La satisfacción de trabajar en un proyecto con propósito, ayudando a las personas a sentirse mejor consigo mismas.
  
  

• Flexibilitat horàriaSi
• Nivell d'experiència---
• Tipus de contracteA temps complert
• Publicada10 de gen.

Office

¿Eres de esas personas que siempre tienen todo bajo control, con una sonrisa y una solución lista para cada reto? ¿Te encanta organizar, ayudar a los demás y trabajar en un entorno dinámico? Si además te apasiona el mundo del bienestar y el cuidado personal, ¡este es el lugar perfecto para ti!

Nuestro cliente, una empresa reconocida en el sector de la nutrición y el bienestar, busca un/a Recepcionista / Office Manager que sea el alma del equipo y un pilar clave en la experiencia de sus clientes. Si eres una persona organizada, resolutiva y con ganas de aprender cada día, sigue leyendo porque esto te interesa.

Tareas

Lo que harás (y lo disfrutarás):

• Serás el/la organizador/a estrella: gestionarás grupos de 30-40 clientes, organizarás citas, resolverás dudas y asegurarás que todo funcione como un reloj.
• Comunicarás como un/a pro: responderás preguntas a través de WhatsApp y correo electrónico, rebatirás objeciones con empatía y harás que cada cliente se sienta especial.
• Aprenderás algo nuevo cada día: recibirás formación constante de las fundadoras para convertirte en un/a experto/a en el sector.
• Te involucrarás en el bienestar: ejecutarás pruebas a clientes y apoyarás en procesos que ayudan a los clientes a sentirse mejor por dentro y por fuera.
• Serás el/la maestro/a de los detalles: asegurando que cada pequeño aspecto esté perfectamente organizado.
  
  
  

• Autosuficiencia nivel experto/a: alguien que no necesite instrucciones cada minuto y que tome la iniciativa.
• Capacidad para gestionar varios temas a la vez sin perder la sonrisa.
• Experiencia previa en atención al cliente, recepción o administración.
• Habilidad para conectar con las personas, incluso en temas delicados.
• Una mente ágil y lista para aprender cosas nuevas (¡la formación será tu mejor aliada!).
  
  
  

• Formación continua y crecimiento garantizado: aprenderás de las fundadoras y te convertirás en un/a referente en tu rol.
• Horario flexible de 30 horas a la semana: porque tu tiempo también importa.
• Un ambiente de trabajo dinámico e innovador, donde cada día trae nuevos retos y oportunidades.
• La satisfacción de trabajar en un proyecto con propósito, ayudando a las personas a sentirse mejor consigo mismas.