Office Manager International- H/F

Responsibilities

• The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group’s internal policies.

Missions

• HR activities

o Collaborate closely with the Group's HR department, its expert services and the HRBP department

o Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.)

o Support newcomers’ onboarding and provide them with all the necessary environment for their job

o Ensure Internal Group communications are released and understood within the site

o Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.)

o Ensure compliance with the local legal framework

o Realization of monthly HR reports

o Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.),

o establish the link between the accounting firm and HR department

o Control the proper execution of the payroll cycle by the accounting firm

o Participate in the recruitment and selection of teams

o Collect and follow up training requests in collaboration with the Training Center

o Organize internal events in accordance with Group policies (thematic, budget, etc.)

o Be available for managers and collaborators for any HR issue. Relay to the HRBP or HR department when needed.

· Financial and legal activities

o Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)

o Guarantee the reliability of our commercial contracts and our website’s provisions

o Manage clients’ requests in legal matters and relay to the Group's legal department when needed

o Interface with the legal department of the Group and the local law firm

o Manage requests from local authorities

o Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury

o Provide budget and forecast reports when required from the different departments

o Control the proper execution and the respect of deadline of the financial reports

o Compile monthly accounting reports and liaise with HQ accounting teams

o Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures

• Site Administration

o Ensure the application, respect and update of health and safety policies

o Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design

o Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one

o Make the necessary purchases for the good supply of the site (supplies, consumables, etc.)

o Mail management and control

o Liaise with other offices, contractors, suppliers and other organizations

TECHNICAL SKILLS

• Excellent administrative and accounting knowledge

• Execute and control a payroll process

• Experience in office management

• Experience in Human Resources management appreciated

• Good level of English and French will be a plus