Your main purpose

Manage reception duties, including greeting visitors, suppliers, and customers, and handling correspondence, couriers, and parcel registration.

Oversee stock control, material orders, and assist with administrative tasks as needed.

Provide back-up support in the absence of the Office Manager and assist with office operations.

Coordinate travel arrangements, accommodations, transfers, and other logistics for team members.

Organize and maintain both electronic and physical filing systems; submit and reconcile expense reports.

Handle sensitive information with discretion, address general inquiries, manage meeting room bookings, and assist with invoice/payment queries.

What will you bring?

Proven experience as a secretary, receptionist, or administrative assistant, preferably in a professional services environment.

High school diploma or equivalent with relevant experience; mastery of Microsoft Office and strong organizational/time-management skills.

Excellent verbal and written communication skills in both Spanish and English, with a positive and enthusiastic approach to work.

Ability to work independently with minimal supervision, collaborate in a team, and adapt to shifting priorities in a fast-paced environment.

Strong attention to detail, ability to multi-task, and experience with scheduling and office equipment such as printers, scanners, and copiers.

Excellent customer service skills, patience, a “can-do” attitude, and the ability to build strong interpersonal relationships and maintain accurate records.