Position Summary:

Juventud y Cultura is seeking a bilingual (English/Spanish) Temporary Administrative Assistant to provide versatile support to our team. The role involves general administrative duties and assisting with key processes such as homologation of foreign high school studies, student visa coordination, and program management. The ideal candidate has strong organizational skills, some familiarity with educational processes, and the ability to adapt to a dynamic, multicultural work environment.

Key Responsibilities:

1. General Administrative Support:

• Perform a wide range of administrative tasks, including managing records, filing, scheduling meetings, and preparing reports.
• Assist various team members with day-to-day operations and project support.
• Handle correspondence and communication in English and Spanish, including drafting, editing, and translating documents.

1. Support for Homologation Processes:

• Assist in the preparation and submission of documentation for the homologation of foreign high school studies in Spain.
• Provide guidance to students and families on required paperwork and timelines.
• Collaborate with senior staff to ensure processes comply with educational regulations.

1. Student Visa Coordination:

• Help students and families navigate visa requirements by providing clear instructions and support with applications.
• Liaise with consulates and other authorities as needed to facilitate the process.

1. Program Assistance:

• Support the planning and administration of summer programs and other organizational initiatives.
• Communicate with participants, families, and partners to provide updates and address inquiries.
• Assist with logistics, including scheduling, materials preparation, and event coordination.

1. Communication and Team Collaboration:

• Act as a point of contact for internal and external inquiries, ensuring timely responses.
• Work closely with team members to support overall organizational goals.

Qualifications:

• Education: Associate’s or Bachelor’s degree preferred, or equivalent experience in administrative or educational support roles.
• Experience:
• Previous experience in an administrative support role is required.
• Some familiarity with educational processes, such as homologation or student visa applications, is preferred but not mandatory.
• Languages:
• Fluent in English and Spanish, both written and verbal.
• Strong communication and basic translation skills.
• Technical Skills: Proficiency in Microsoft Office Suite and other administrative tools. Experience with database management is a plus.
• Interpersonal Skills: Strong organizational, multitasking, and problem-solving abilities. Ability to work well independently and in a team setting.

Preferred Qualifications:

• Basic understanding of Spanish educational policies or student visa procedures.
• Experience working with diverse, international populations.
• Interest in cultural exchange programs or educational initiatives.

Employment Details:

• Contract Type: Temporary (duration to be determined).
• Location: Juventud y Cultura offices
• Compensation: Competitive salary based on experience.

Application Process:

To apply, please submit a resume and a brief cover letter highlighting your relevant experience and skills to [email protected] . Applications will be reviewed on a rolling basis until the position is filled.