GBSB Global Business School is looking for a part-time Receptionist & Office Manager in Madrid who will be the first point of contact for our campus, deal with the administrative support for our students, and coordinate front-desk activities, including carrying out office and facility management tasks.

This is a part-time job for a total of 20 hours per week from Monday to Friday from 8:30 to 12:30. The job is offered as “fijo-discontinuo” contract as the campus is closing for Christmas, Easter, and summer holidays. Excellent knowledge of English & Spanish is required for this job. Good opportunity for people looking to work in English-speaking international environment with attractive schedule and flexibility around major holidays. Start date> ASAP

Main responsibilities will include:

• Reception: attend visitors, phone calls, receive/send parcels, keep record of all the events on an excel
• Process and send international parcels, keep track of all shipments
• Students & lecturers documents: make students & lecturers lists, keep all documents updated, file them, prepare attendance sheets, register the students’ attendance on Classlife, file medical justifications
• Classrooms: keep them neat and tidy, put away the materials after a class, keep the whiteboards clean, turn on the computers when starting and off when the classes are over
• Manage all facility services providers, such as cleaning, printers, small repairs, collect and compare budgets when required
• Be responsible for managing and purchasing office supplies
• Collaborate with other campuses for purchases and suppliers when required
• Keep track of all expenses related to office management
• Ensure the facilities are in good state all the time, detecting problems on time and solving them promptly, keep track of breakdowns inside the facilities

An ideal candidate:

• Has working experience as a receptionist, client relations, or similar
• Is very dynamic, easy-going, and attentive to students’ needs
• Has excellent communication and customer relation skills, professionalism, punctuality and ability to resolve problems
• Has a high level of written and spoken English and Spanish – all students are English speaking and daily communication in English is required
• Has good communication skills
• Has good IT literacy (Microsoft + other systems), preferably previous experience with LMS/VLE platforms
• Is open to work in an international environment; Responsible and able to work autonomously and independently

What do we offer:

• Attractive part-time schedule from 8.30 to 12.30 and flexibility for Christmas and Summer
• Minimum interprofessional salary for 20 hours per week (660 euros/gross approx.)
• International team
• Campus in the center of Madrid