Our client, a prominent Private Equity firm with global reach is currently looking for an experienced Bilingual Executive Assistant to support Investment professionals, mainly based in London but operating across international jurisdictions.

• Manage rigorous diaries with flexibility to meet frequently changing requirements (global time zones)
• React to last minute changes with appropriate urgency and tact
• Anticipate and resolve scheduling conflicts, rearrange meetings and coordinate complex multi-participant meetings across global time zones
• Heavy travel coordination. Work directly with a travel agency for flights, hotels, car services, transfers etc.
• Build rapport with key stakeholders and global team, to support the co-ordination of complex scheduling or requests
• Act as key point of contact for portfolio companies and key stakeholders
• Oversee timelines, checklists, and action tracking for Investment professionals.
• Producing and proof-reading high-quality correspondence, documents, packs and presentations, when required
• Accurate data entry onto technology platforms as required
• Processing business expenses and providing full business administrative support for all
• Handling sensitive financial information with absolute discretion
• Working closely with team of Global Executive Assistants
• Coordinating and covering other Executive Assistants for holiday cover

The chosen candidate will be entirely bilingual in English/Spanish (this is an English speaking position) . Proven experience supporting senior international professionals across global jurisdictions required - private equity/financial services or strategic consulting with a “first time right” approach preferred. Working knowledge of standard Tech and applications (Microsoft 365, Zoom, Slack, Teams and AI platforms.

The ideal candidate will be sharp, exceptionally organised, highly intuitive and able to anticipate needs. They will exhibit the ability to thrive and be productive in a fast paced environment, all whilst enjoying the buzz of a global position that requires flexibility beyond traditional working hours and fast turnaround times.

Location - Madrid, Barrio Salamanca

Salary - Competitive + Benefits

Timetable - Full time (flexibility required due to global nature of the role)

Incorporation - Q2 2025

Hybrid work approach

Contract - Permanent (subject to trial period)