An Independent power producer (IPP) with presence in United States, Europe, and Latin America is currently looking for Office Manager / Receptionist in Madrid.

What will you help with?

• Ensure accurate handling and distribution of official documents and correspondence.
• Draft and manage correspondence in both English and Spanish.
• Oversee national and international courier services, including online burofax submissions.
• Gather, scan, and share signed documents.
• Set up rooms and materials for Board meetings.
• Book flights, accommodations, and transportation for Board members, and Executives in collaboration with a travel agency.
• Handle itineraries, manage last-minute changes, and address specific travel requirements.
• Arrange catering and logistics for meetings and corporate events.
• Serve as a point of contact for internal and external communications.
• Manage orders and payments using SAP, including reimbursements and expense tracking.

Requirements

• Bachelor’s degree or Vocational Training.
• Proven experience in office management and executive support in a fast-paced, dynamic environment.
• Exceptional proficiency in Microsoft Office, especially Excel.
• Advanced English and Spanish proficiency (written and spoken).
• Strong organizational skills with meticulous attention to detail and the ability to multitask.
• Excellent written and verbal communication skills, with professional drafting capabilities.
• Familiarity with renewable energy industry concepts and terminology is preferred.
• Ability to maintain confidentiality, exercise sound judgment, and work independently.

What do we offer?

• Stable employment based on a permanent contract
• Free snacks and well-equipped facilities
• Free Health insurance
• Language and technical training on demand
• Free Meal vouchers
• Flexible payment plan (transportation, child care)

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.