The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Assistant Madrid Office

The Role

Position: Office Manager

Department: Group Services

Location: Madrid

About Apex

Apex Group Ltd., established in Bermuda in 2003, is a global financial services provider. With over 80 offices in 38 countries worldwide and more than 10,000 employees, Apex Group delivers an expansive range of services to asset managers, financial institutions, private clients and family offices. The Group has continually improved and evolved its capabilities to offer a single-source solution through establishing the broadest range of services in the industry; including fund services, digital onboarding and bank accounts, depositary, custody, super ManCo services, corporate services including HR and Payroll and a pioneering ESG Ratings and Advisory solution. Apex Group’s purpose is to be more than just a financial services provider and is committed to driving positive change to address three core areas; the Environment and Climate Change, Women’s Empowerment and Economic Independence, Education and Social Mobility.

Life at Apex isn't just about the work you do, it's about embracing the culture and loving what you do. Every employee plays a part in making Apex who we are today and the more that we grow, the more important that becomes. Whatever your career path or specialism Apex ensures it rewards loyal and dedicated employees. The international nature of our business and global network of offices means that there are opportunities to broaden your life experiences and take both short-term or permanent relocation options.

Job Specification

• As your main focus you will be assisting the Country Head and other Directors at the Madrid office in all administrative matters that may be required.
• Involvement in other aspects of the office and giving support to all the departments of the office.
• Assisting with Account Receivable collections, contacting clients to collect outstanding invoices. Dealing with banks and group treasury department regarding cash collections and pending payments.
• Being the main contact at the Madrid office for group requests such as insurances, office issues, administrative reports, etc.
• Dealing with third parties such as notaries, registry, insurance companies, Universities, etc.
• Supporting HR in administrative tasks such as onboarding new employees, managing flexible retribution issues, dealing with Universities regarding internship offers, etc.

Skills Required

• Experience in Administration is required.
• Excellent work attitude, quick and willing learner and proficient team player;
• Ability to take initiative;
• Able to work in a team and autonomously;
• Able to set priorities, be flexible and highly accurate;
• Multitask and High quality Customer service.
• High level of English written and spoken.
• Ability to work under pressure and to prioritise tasks accordingly;
• Ability to take initiative;
• Strong work ethic, a proactive approach and can-do mindset.
  
  

What you will get in return:

• Willingness to learn and get relevant experience in a multinational environment.
• A genuinely unique opportunity to be part of an expanding large global business.
• To grow professionally together with a young and dynamic workforce.
• Be part of an experienced and growing team and be part of a world-class centre of excellence.
  
  

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct souring model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.