The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities:

Managing calendars and scheduling for investment professionals.

Organizing and preparing for meetings, including collecting documents and arranging refreshments.

Coordinating travel arrangements (flights, accommodations, transportation)

Preparing and managing travel and entertainment expense reports.

Overseeing health insurance policies and claims for senior management.

Handling phone calls, taking messages, and ensuring efficient communication.

Managing office operations, including supplies, vendor coordination, contract administration, and insurance.

Collecting and analyzing data to support operational and administrative needs.

Drafting, reviewing, and sending communications on behalf of the team.

Maintaining accurate records and documentation for investment professionals.

Collaborating closely with assistant teams in other offices and providing cross-office support as needed.

Qualifications

Excellent written and verbal communication skills in both English and Spanish (other European languages are an advantage).

Strong organizational and time-management abilities.

Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Strong interpersonal skills and the ability to work independently as well as part of a local and remoteteam.

Attention to detail and the ability to multitask effectively.

A proactive and adaptable mindset, with a willingness to learn new systems and processes.

Prior experience in a similar administrative role is preferred.

If you are an organized and detail-oriented professional looking for a dynamic and collaborative work environment, this opportunity with our client may be the perfect fit for you.