Description

Role: Junior Corporate Secretary Officer

Role Location: Valencia

Department: Corporate Solutions

Level of the role: Associate 1

Employment Type: Full time Permanent

About Apex

Apex Group Ltd., established in Bermuda in 2003, is a global financial services provider. With 80+

offices worldwide and 10,000+ employees upon the close of announced acquisitions, Apex

delivers an extensive range of services to asset managers, capital markets, private clients and

family offices. The company has continually improved and evolved its capabilities to offer a single source solution through establishing the broadest range of services in the industry including fund

services, digital onboarding and bank accounts, depositary, custody and super ManCo services,

business services including HR and Payroll and a pioneering ESG Ratings and Advisory service

for private companies.

Role Summary

Join our team as a Junior International Corporate Secretary Officer within Apex Corporate

Solutions, reporting to the Head of Operations Corporate Solutions in Valencia, Spain. As a

member of the COSEC Team, you’ll collaborate with colleagues to deliver administrative,

compliance, and regulatory services across various jurisdictions.

Key Responsibilities

Proactively assist in the management of a portfolio of clients

Assist in managing contacts between notaries, law firms, banks, auditors, and tax advisors

Liaise with client advisors, banks, brokers, and depositaries to administer client matters

Build and develop relationships with existing clients

Effective collaboration and reporting to team manager(s) and directors

Liaise With Other Internal Teams And Divisions As Required

Assist with client billing and debtor collection

Ensure good operational practice with adherence to internal processes and checklists

Handle day-to-day corporate operations, ensuring timely completion of tasks.

Prepare board packs ahead of meetings including convening notices, agendas, and

proxies

Participate in client board meetings as necessary, draft minutes and shareholder

resolutions, and secure approval and signatures from directors/Chairman

Assist the team in providing required documents for various purposes

Circulate and track documentation for client transactions (acquisitions, dispositions, capital

calls, distribution to investors, appointments, and resignations etc.)

Prepare bank payments

Organize filings with the regulators

Maintain and administer databases

Prepare SOPs and training material for the understanding and benefit of team members

Oversee client transactions (acquisitions, dispositions, capital calls, distribution to

investors, etc.), circulate and track documentation

Ensure efficient and timely processing of client transactions

Skills / Experience

Proficiency in English (C1 or C2 level) or native English speaker

Possession of a Grado Superior de FP or a Bachelor’s degree in administration or a related

field

Excellent attention to details to ensure the accuracy of the documents and correspondence

Exceptional drafting skills, to draft agendas, resolutions, minutes, reports, agreements, etc

Adaptable and flexible approach to learning new systems and operational procedures

Results-driven, with the ability to work effectively in a fast-paced, complex, and dynamic

environment

Ability to work effectively under pressure and within tight timelines, demonstrating excellent

time management and multitasking skills

Strong interpersonal skills, including both verbal and non-verbal communication

Team player with excellent collaborative, analytical, problem-solving, and organizational

skill

Proficiency in MS Office (including Outlook, Word, Excel, PowerPoint)

What You Will Get In Return

High visibility within a large organization on an upward trajectory

Friendly work atmosphere and positive multi-international environment

Opportunity to communicate with (native) English speaking colleagues and clients on a

daily basis

The chance to work for a rapidly developing company, one of the world’s leading

independent fund administrators

Opportunities for professional development

Competitive market adjusted salary

Additional Information

We are an equal opportunity employer and ensure that no applicant is subject to less favourable

treatment on the grounds of gender, gender identity, marital status, race, colour, nationality,

ethnicity, age, sexual orientation, socio-economic, responsibilities for dependents, physical or

mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and

continually increasing our assets under administration and market share, but also by how we

positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please

visit https://theapexgroup.com/csr-policy/

If you are looking to take that next step in your career and are ready to work for a high performing

organization, alongside talented people who take pride in delivering great results, please submit

your application