HR Admin

Madrid, Spain

Joining our dynamic HR Team at AXA XL in Madrid, you will play a key role in supporting the team and provide operational management of human resources administration for all employees. You will ensure positive and successful onboarding of new employees and smooth outboarding process.

As HR admin colleague your main mission is to: support HR locally with various operational tasks, partnering with HRBP and HR Community within the entity and transversally in the HR function; work closely with HRIS and HR Operations function to deliver a variety of administrative tasks; coordinate local payroll activities between AXA XL, payroll provider and HR teams.

DISCOVER your opportunity

What will your essential responsibilities include?

HR administration

• Generate and execute all reports or queries and provide summaries of data for use in analysis or decision making
• Improve and maintain all HR perimeter reports
• Validate output against systems.
• Follow established procedures for updating, validating, and correcting employee records or other related HR data.
• Prepare end-user documentation or training materials as needed.
• Bring about all hiring and terminations process
• Handle all employee life cycle letters
• Document, formalize and maintain up to date all local HR processes
• Support in expatriate and international mobility management
• Time & Absence management
• Benefits management (Insurances, Pension Plan, Shareplan, etc)
• Management of Compliance processes such as CBI and background checks.
• Implementation, development and/or follow-up of HR policies: SmartWorking, I&D, Equality Plan, Remuneration Register, etc
• Communicate data changes (cost centers, positions, managers changes)
• Provide support, guidance and expertise to resolve queries from employees and other stakeholders.
  
  

Payroll coordination

• Handle any front office activities as needed as per local procedures in-force on time management, payroll, personal data, etc..
• Receive and validate payroll data
• Prepare data inputs
• Send data to Payroll provider for processing
• Review, reconcile and approve vendor output reports
• Liaise with finance for the booking of various payments
• Share Sick note, Maternity notes, and the termination note for authority filling
• Manage the new hire template to register with payroll vendor and regulatory authorities
• Process and distribute on and off cycle information
• Coordinate payroll activities and stakeholders
  
  

Labor relations

• Application and interpretation of the collective bargaining agreement, labor regulations and internal policies on labor relations.
• Prepare reporting and data to be presented to unions
• Prepare all documents for individual agreements and settlements
  
  

You will report to HR Manager, Spain.

SHARE your talent

We’re looking for someone who has these abilities and skills:

• Few years of experience in HR administration or proven knowledge in HR Admin topics (especially benefits administrative management, hiring and resignation admin tasks)
• Native/fluent Spanish with a good knowledge of English, written and spoken
• Knowledge of any HR tool will be recommended ex: Oracle, SAP
• P roficiency level of Excel; Good command of PPT
• Analytical rigour and accuracy and attention to details
• Proven time management skills
• Team working
• A gility & ability to learn and work in a fast changing and complex organization
  
  

FIND your future

AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.

How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business − property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

Learn more at axaxl.com

Inclusion & Diversity

AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.

At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success. That’s why we have made a strategic commitment to attract, develop, advance and retain the most diverse workforce possible, and create an inclusive culture where everyone can bring their full selves to work and can reach their highest potential. It’s about helping one another — and our business — to move forward and succeed.

• Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe
• Robust support for Flexible Working Arrangements
• Enhanced family friendly leave benefits
• Named to the Diversity Best Practices Index
• Signatory to the UK Women in Finance Charter
  
  

Learn more at axaxl.com/about-us/inclusion-and-diversity . AXA XL is an Equal Opportunity Employer.

Sustainability

At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called “Roots of resilience”, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.

Our Pillars

• Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society – are essential to our future. We’re committed to protecting and restoring nature – from mangrove forests to the bees in our backyard – by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
• Addressing climate change: The effects of a changing climate are far reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We're building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.
• Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We’re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.
• AXA Hearts in Action : We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL’s “Hearts in Action” programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day – the Global Day of Giving.
  
  

For more information, please see axaxl.com/sustainability

Flexible Work Eligible

None

AXA XL is an Equal Opportunity Employer.

Location

ES-MD-Madrid

Job Field

Human Resources

Schedule

Full-time

Job Type

Standard