Company Description

Kaplan Language Group (KLG) is a reliable and respected leader in the language travel industry, that provides high-quality, language-travel programs across the world. The group consists of some of the biggest names in educational language tourism: Alpadia Language Schools, ESL Languages, and Kaplan International Languages. With more than 130 combined years of experience and thousands of happy and satisfied alumni – KLG is a reliable and respected leader in the language travel industry.

KLG offers a wide range of language and cultural programs in more than 100 countries across the world, allowing students to embark on a unique, life-changing journey specifically tailored to them.

Job Description

We are on the lookout for a motivated Office Coordinator to join our dynamic team at Kaplan Languages Group in Barcelona.

Growing your career as a Full Time Office Manager is an awesome opportunity to develop competitive skills.

If you are strong in critical thinking, adaptability and have the right personality for the job, then apply for the position of Office Coordinator at Kaplan International Languages today!

Kaplan Language Group (KLG) is a reliable and respected leader in the language travel industry, that provides high-quality, language-travel programs across the world. The group consists of some of the biggest names in educational language tourism: Alpadia Language Schools, ESL Languages, and Kaplan International Languages. With more than 130 combined years of experience and thousands of happy and satisfied alumni – KLG is a reliable and respected leader in the language travel industry.

KLG offers a wide range of language and cultural programs in more than 100 countries across the world, allowing students to embark on a unique, life-changing journey specifically tailored to them.

Kaplan Languages Group looking to recruit an Office Coordinator at our Head office Barcelona. We’re an international education company with a diverse, multilingual head office team working across a range of functions including accounting and finance, student admissions, marketing and sales, HR and IT.

In this exciting role, you will work to ensure that the daily functioning of our head office is effective and efficient – from welcoming visitors and answering phones to helping to despatch business post and ensuring successful meetings and events within our office. Importantly, you’ll ensure that everyone you interact with – whether external visitors or internal staff – receives a warm welcome and a helpful, supportive service. You’ll be at the centre of the office culture, working with employees and managers to make our head office an engaging, exciting, and welcoming place to be. The role will also provide an opportunity to support our HQ based sales and customer care teams, managing administrative tasks and business processes to support the student booking processes.

Office Coordinator main responsibilities and functions:

• Be a welcoming first point of contact for all visitors
• General administrative tasks (e.g. distribute mail and company emails)
• Organise courier shipments, pick-ups, store deliveries & outgoing mail
• In charge of the regular breakfast and fruit delivery to the office for our staff
• Create all new cards for the staff.
• Purchase all office material staff needed.
• In charge that the coffee points are equipped and running properly.
• Help coordinate staffing events on site and outside using onsite/external catering
• Support on Book taxis/accommodation for visitors/staff when needed.
• Order stationery
• Organize events for the staff and meetings.
• Liaise with local services providers and authorities.
• Prepare general office communications and NewsLetter
• Support the Sr HR Business partner with HR administrative tasks and event management when needed
• Support the HR and Finance Department for Payroll and administrative tasks (account all invoices, reconcile Petty Cash, process employees’ expenses, etc.)
• Any ad-hoc tasks as required
  
  

Qualifications

Candidate profile

• Excellent communication and interpersonal skills
• Passionate about International Education
• Performance driven
• Ability to organise and prioritise workload
• Proactive and quick thinking approach to be able to handle a variety of situations
• Proficiency in MS Office Suite and good typing skills
• Well-presented and able to speak to colleagues of all levels
• Customer focus
• High motivation and initiative to develop within the role
• Networking and relationship building
• Knowledge sharing
• Flexibility
• Spanish native and fluent English.
  
  

Schedule: from Monday to Friday 9.00h to 13.30h and 14.30h to 18.00h (Office based job)

Additional Information

What We Offer You:

• Competitive salary and benefits package
• Ticket Restaurant
• Free breakfast and fresh fruit
• Discounts in several products
• Opportunities for professional growth and development.
• A dynamic, collaborative, and creative work environment.
• Our headquarters are in Barcelona
• Amulticultural companythat values diversity and provides a very welcoming, inclusive environment.
• The chance to shape the future of KLG’s brands and marketing presence.