Position Overview: As a Project Manager in the DMC, your primary responsibility is to plan, organize, and execute various events, ensuring their successful completion within the defined budget, timeline, and quality standards. You will oversee all aspects of event management, from conceptualization to post-event evaluation, collaborating with internal and external stakeholders to achieve project goals and deliver exceptional experiences for our clients.

Key Responsibilities:

1. Project Planning:

• Develop comprehensive project plans, defining project objectives, scope, deliverables, and timelines.
• Identify required resources, including personnel, equipment, and materials, and ensure their availability.
• Conduct risk assessments and create contingency plans to mitigate potential issues.
• Define event concepts, themes, and design elements in collaboration with clients or internal teams.

1. Customer satisfaction and retention:

• Ensure fluid and clear communication with clients.
• Proactively sale our company and our products to customers, ensuring we are the best possible option.
• Negotiate and close lasting business relationships.

1. Budget and Resource Management:

• Create and manage project budgets, tracking expenses and ensuring cost-effective practices.
• Allocate resources effectively to meet project requirements.
• Source and negotiate contracts with vendors, suppliers, and contractors.
• Monitor and control project expenditures to ensure adherence to the approved budget.

1. Stakeholder Management:

• Collaborate with clients, vendors, and internal teams to understand project requirements and expectations.
• Provide regular updates to stakeholders on project progress, ensuring effective communication and managing expectations.
• Foster strong relationships with key stakeholders, addressing concerns and resolving conflicts promptly.

1. Event Execution and Coordination:

• Coordinate all logistical aspects of events, including venue selection, catering, audiovisual setup, transportation, and security.
• Ensure our quality standards are met.
• Oversee event setup and teardown, ensuring efficient utilization of resources.
• Coordinate with external event teams all aspects of the event deliverables.

1. Quality Control and Evaluation:

• Develop and implement quality control processes to ensure events meet or exceed client expectations.
• Conduct post-event evaluations, analyzing feedback and identifying areas for improvement.
• Develop and maintain event-related documentation, such as event run sheets, checklists, and standard operating procedures.

1. Administration duties

• Proper bookkeeping of all projects
• Timely invoicing to clients
• Follow closing of event folio within the timeframe required
• Control of profitability
• Upselling

Location of the job: Madrid or Barcelona.

Languages require: Spanish, English

Other languages will be valued (German & French)