LEGENDS

Founded in 2008, Legends is a premium experiences company with six divisions operating worldwide – Global Planning, Global Sales, Global Partnerships, Hospitality, Global Merchandise, and Global Technology Solutions – offering clients and partners a 360-degree data and analytics fueled service solution platform to elevate their brand and execute their vision.

Currently, Legends works with marquee clients across business verticals including professional sports; collegiate; attractions; entertainment; and conventions and leisure. We are the industry leaders in designing, planning and realizing exceptional experiences in sports and entertainment.

For more information, visit www.Legends.net and follow us on Facebook, Twitter and Instagram @TheLegendsWay.

THE ROLE

Working at the front desk, you will be the main point of contact for the Legends International Madrid office and provide an exemplary front of house experience for the internal team and external guests, ensuring the workplace is a comfortable and enjoyable environment for all.

ESSENTIAL FUNCTIONS

Primary responsibilities for the Office Coordinator are as follows:

• General office coordination duties:

-Manage schedules, calendars and appointments of the Management Team members.

-Coordinate and manage travel arrangements as requested.

-Order office accesses for new employees, contractors and visitors.

-Screen and manage incoming calls, mail and parcel deliveries.

-Prepare outgoing mail, parcels and couriers.

-Responsible for implementing and maintaining all office related procedures.

-Ensure office space, canteen and meeting rooms are kept tidy and presentable.

-Procure and maintain adequate supplies for the office and proactive stock management.

-Coordinate & follow-up all confidential document storage, retrieval and waste management.

-Maintain and support staff with office stationery and assist with employee on & offboarding processes.

• Facilities maintenance support:

-Serve visitors by greeting, welcoming, directing and announcing them appropriately.

-Organize and/or support the organization with general meetings, townhalls, etc.

-Organize and/or support the booking of conference rooms and available offices for meetings (assist video call preparation and IT devices fully functioning).

-Organize catering for business meetings and support staff events and team building initiatives.

-Prepare reports, documents and presentations as required.

-Provide administrative support across various department as needed.

• Meetings and event coordination:

-Serve visitors by greeting, welcoming, directing and announcing them appropriately.

-Organize and/or support the organization with general meetings, townhalls, etc.

-Book conference rooms and available offices for meetings (assist video call preparation and IT devices fully functioning).

-Organize catering for business meetings and support staff events and initiatives.

-Prepare reports, documents and presentations as required.

-Provide administrative support across various department as needed.

QUALIFICATIONS

• Proven experience as an Office Coordinator, Front Office Coordinator or Administrative Assistant.
• Exceptionally good knowledge of MS-Office.
• Experience organizing business trips and managing executives’ agendas.
• Working knowledge of office equipment, like printers and scanner machines.
• Excellent time management skills and ability to multi-task and prioritize work, with a low need for supervision.
• Strong organizational and planning skills in a fast-paced environment.
• Excellent written and verbal communication skills, both in English and Spanish. Other languages are a plus.

Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.