Our client is a European private equity firm focusing on mid-market transactions, providing solutions and businesses with industrial expertise and operating focus to accelerate growth and enhance value creation.

We are looking for a skilled and proactive Team Assistant (80%) & Office Manager/Co-ordinator (20%) to join their client’s Madrid office.

The role will provide comprehensive administrative support to senior-level managers and junior investment professionals, while also overseeing the efficient day-to-day operations of the office.

The responsibilities of this position include, but are not limited to:

• Managing calendars and scheduling for investment professionals.
• Organizing and preparing for meetings, including collecting documents and arranging refreshments.
• Coordinating travel arrangements (flights, accommodations, transportation, etc.).
• Preparing and managing travel and entertainment expense reports.
• Overseeing health insurance policies and claims for senior management.
• Handling phone calls, taking messages, and ensuring efficient communication.
• Managing office operations, including supplies, vendor coordination, contract administration, and insurance.
• Collecting and analyzing data to support operational and administrative needs.
• Drafting, reviewing, and sending communications on behalf of the team.
• Maintaining accurate records and documentation for investment professionals.
• Collaborating daily with Global Office Manager and team of assistants in other UK and European offices (e.g., London, Milan, Luxembourg) and providing cross-office support as needed.

Skills and Qualifications:

• Excellent written and verbal communication skills in both English and Spanish (other European languages are an advantage).
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal skills and the ability to work independently as well as part of a local and remote team.
• Attention to detail and the ability to multitask effectively.
• A proactive and adaptable mindset, with a willingness to learn new systems and processes.
• Prior experience in a similar administrative role is preferred.

If you are an organized and detail-oriented professional looking for a dynamic and collaborative work environment, this opportunity with our client may be the perfect fit for you.