Job ID

75191

The purpose of the administrative assistant role is to provide crucial support to the team by managing day-to-day administrative tasks, ensuring smooth operations, and maintaining effective communication. This role focuses on organizing meetings, handling purchase orders, and assisting with general office duties to enable the team to focus on their core responsibilities and improve overall productivity.

We are looking for 2 management assistants in the same location.

At dsm-firmenich, being a force for good is not optional. Diversity, Equity & Inclusion is a shared responsibility woven into our daily work, benefiting to our People, Customers & Communities and driving business value. Equal access to opportunities is a given, belonging is a shared feeling, authenticity is celebrated.

Your Key Responsibilities

• Managing Calendars: Maintain the BU Heads calendar, scheduling appointments, and ensuring there are no scheduling conflicts.
• General administrative tasks such as booking and preparing of internal & external meetings, travel and hotel bookings, organizing events for the team
• Assist with onboarding of new team members
• Support the team with travel arrangements: Organize travel logistics such as flights, accommodations, transportation for team members
• Contract management (archiving contracts in EDM)
• Creating and Managing Purchase Orders: Generate purchase orders, track their status, ensure timely approvals, and maintain organized records of orders and invoices.
• Provide general administrational support to the whole team
  
  

We bring

• A culture that prioritizes safety and well-being, both physically and mentally.
• A space to grow by encouraging and supporting curiosity and an open mindset.
• The opportunity to work for a company where sustainability is core to our strategy and purpose.
• A flexible work environment that empowers you to take ownership of your work and outcomes.
• An eagerness to be one team and learn from each other to bring progress to life and create a better future.
• Barrier-free communities where every employee is equally valued and respected – regardless of their background, beliefs, or identity.
  
  

You bring

• Solid Experience as Admin Assistant or similar
• Excellent knowledge of MS tools, especially Outlook, Teams, Word, PowerPoint, Excel
• Good communication, planning and organizational skills.
• Fluent in English, any other language is a plus
• A service oriented and proactive mindset
• Strong people connection and communication skills, able to connect effectively with
• Ability to work independently and collaboratively in a diverse environment
  
  

dsm-firmenich is fully dedicated to inclusion because when people feel engaged and empowered, their creativity and innovation drives unprecedented progress. We aim to build a workplace where opportunity really is equal, so everyone can thrive. We do not discriminate: (here,) there’s a place for everyone with us.

dsm-firmenich is an Equal Opportunity and Affirmative Action Employer. Our people are as diverse as our customers. For us that includes a commitment to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

We are committed to providing reasonable support for disabled applicants in our recruiting process. Should you need assistance, and are comfortable to share this, please let us know.

As innovators in nutrition, health, and beauty, dsm-firmenich reinvents, manufactures, and combines vital nutrients, flavors, and fragrances for the world’s growing population to thrive. With our comprehensive range of solutions, with natural and renewable ingredients and renowned science and technology capabilities, we work to create what is essential for life, desirable for consumers, and more sustainable for the planet. dsm-firmenich is a Swiss-Dutch company, listed on the Euronext Amsterdam, with operations in almost 60 countries and revenues of more than €12 billion. With a diverse, worldwide team of nearly 30,000 employees, we bring progress to life™ every day, everywhere, for billions of people.

www.dsm-firmenich.com