We are seeking a detail-oriented and organized Gallery Assistant to manage the administrative functions of our gallery, support the gallery’s operations, manage office activities, and assist with event coordination and client relations.

Key Responsibilities:

Administrative Support:

• Manage daily administrative tasks, including answering phones, responding to emails, and handling correspondence.

• Maintain and organize gallery records, databases, and filing systems.

• Assist with scheduling appointments, meetings, and gallery events.

Client Relations:

• Greet and assist gallery visitors, providing information about exhibitions and artists.

• Maintain positive relationships with artists, clients, and visitors.

• Handle inquiries and provide exceptional customer service.

Exhibition Support:

• Assist with the preparation and installation of exhibitions.

• Coordinate shipping and receiving of artworks.

• Maintain accurate inventory records of artworks.

Event Coordination:

• Assist in planning and executing gallery events, openings, and artist talks.

• Assist in coordinating event logistics, including catering, setup, and breakdown.

• Manage event RSVPs and guest lists.

Marketing and Communications:

• Assist with the development and distribution of promotional materials, including newsletters, press releases, and social media content.

• Update the gallery’s website and social media platforms with current exhibition information and events.

• Maintain the gallery’s contact database.

Qualifications:

• Spanish residency and work permit

• Fluent English, Spanish. Catalan or other language is a plus.

• Previous experience in an administrative role, preferably within an art gallery or cultural institution.

• Strong organizational skills.

• Excellent written and verbal communication skills.

• Ability to work independently and as part of a team.

• Passion for the arts and a commitment to supporting the gallery’s mission.

• Proficiency in Microsoft Office Suite and familiarity with database management.